Event Furniture Hire Process and FAQs

Hiring furniture for an event should feel simple, not stressful. Whether planning a wedding, conference, corporate event, or garden party, understanding the process makes all the difference. At BE Event Hire, we’ve been supporting events across the UK for decades, and we’re here to make the entire experience as straightforward as possible. This guide will walk you through the hiring process, answer your most common questions, and share tips to ensure your event goes off without a hitch.

Making Furniture Hire Easy and Straightforward

If it’s your first time hiring event furniture, you might not know what to expect. That’s why we’ve laid out everything you need to know—from first enquiry to collection, so you can confidently plan.

We keep our process transparent and flexible, with no hidden costs or complicated paperwork. Whether you’re hiring ten chairs or a thousand, we treat every order with the same level of care and attention.

The Hiring Process

Hiring from BE Event Hire is a simple step-by-step process:

Browse our range online or contact us directly if you need help choosing the right items.
Request a quote. We’ll send you an itemised list showing each item, cost, and delivery/collection charges.
Confirm your order once you’re happy.
Make payment 48 hours before delivery.
Receive your items via delivery or collect them yourself.
Return or arrange collection after your event. That’s it!

We’re always on hand to answer questions or offer guidance throughout the process.

Clear and Transparent Quotes

In our industry, delivery charges often vary depending on the distance from the depot. That’s why we always include a line-by-line breakdown in every quote—so you know exactly what you’re paying for.

At BE Event Hire, there are no hidden fees. You’ll see the full cost of each item, plus any applicable transport charges, right from the start.

No Minimum Hire Charge

Many hiring companies have a minimum order amount, but we don’t. Whether you’re planning a small family gathering or a large-scale festival, we’re happy to help. We regularly hire a few extra chairs for Christmas dinners or intimate garden parties.

Deposits and Payment Terms

Some companies request upfront deposits to secure bookings or cover potential damages. At BE Event Hire, we don’t require a deposit. Instead, we ask for full payment 48 hours before delivery. This keeps things simple and ensures a smooth handover on the day.

Collection or Delivery

You can choose to collect your items from our depot or have us deliver them. We’re open Monday through Friday, 08:00 to 16:30, for self-collection and return. Most items are available for collection, though some, like our dancefloors, need professional setup by our team and are, therefore, delivery-only.

Our drivers are experienced, friendly, and always happy to help. We understand that access isn’t always straightforward, so we take a practical approach to delivery wherever possible.

Last-Minute Orders and Lead Time

The sooner you confirm your booking, the better, especially during peak seasons like summer and Christmas. But if you’ve been let down or left things late, give us a ring. We stock large quantities of core items, so we’re well placed to fulfil last-minute or emergency orders when needed.

Help With Setup

Most hire companies deliver to the nearest access point. At BE Event Hire, we’re more flexible. If you need assistance with setup, just let us know. We regularly support large installations and can work with your team to arrange everything efficiently and professionally.

Adjusting Your Order

Things change—that’s life. If you need to add or remove items from your order, we’re happy to help. As long as it’s before the vehicle is loaded, there’s no problem. We’ll always try to accommodate changes right up to delivery day.

Hire Duration and Pricing

Standard hire pricing typically covers a period of up to 7 days. Whether the event is one day or a full week, you pay the same. If you need items for a longer-term hire, ask; we can provide custom rates based on your needs.

Weekend and Out-of-Hours Deliveries

We understand that events don’t always happen Monday to Friday. While some companies charge a premium for weekend deliveries, we ask that you arrange this so we can load your order ahead of time. With a bit of notice, we can accommodate most timing requests.

Looking After Hired Items

While we don’t expect everything to be spotless, we do ask that items be looked after with reasonable care. A few minor marks or a wine spill won’t result in extra charges, but items that are damaged beyond repair or go missing may be billed at full replacement value.

Keep items sheltered from the weather and secured when not in use to avoid issues.

A Few Practical Details

A 6′ trestle table seats six people—three per side.
Payment is due 48 hours before delivery (or immediately for self-collection).
Most items are available for self-collection, but some larger or specialist pieces (like dancefloors) are not.

Tips for a Smooth Hire Experience

Planning an event can be hectic, but a few quick tips will help everything run smoothly:

Always order based on your maximum guest number, not your minimum. Reducing quantities is easier than adding more at the last minute.
Consider ordering a few extra chairs, just in case.
Choose a furniture style that suits your venue. We’re happy to advise if you’re unsure.
Speak with your venue—they’ll know what layouts and furniture types have worked well before.
Make sure you understand access and parking restrictions for deliveries.

Hiring from BE Event Hire

From single-chair hires to stadium setups, we’ve got the experience, stock, and flexibility to handle it. What sets us apart?

No minimum spend
No deposit required
Friendly, experienced drivers
Massive stock quantities
Fast turnaround on quotes and deliveries
Real people on the phone when you call

Let’s Get Started

Whether you’re planning a corporate event, private party, or public festival, we’re ready to help. Our team is here to guide you through every step of the event furniture hire process.

Get in touch today to request a quote or discuss your event. From the first chair to the final collection, we’re here to make it easy.